Administrative Assistant

· Columbia, Maryland
Employment Type Full Time

Straughan Environmental, Incis a woman-owned, leading engineering and environmental firm advancing sustainable and resilient communities. With a 25-year history of growth through performance on large, complex, and high-profile projects, we provide solutions to diverse clients in the federal government, local government, transportation, water/wastewater and energy markets.  Our mission is advancing sustainable and resilient communities, and we work every day to achieve our mission in surprising ways. Whether our team is managing one of our multi-million dollar environmental compliance programs for Federal agencies like NASA, engineering an ecological restoration project, working on environmental policy and planning, or identifying wetland plants in the field, each member of our team individually and collectively contributes uniquely to advancing sustainable and resilient communities


The ideal candidate will have excellent organizational skills, communication skills, and have a high aptitude for computer software. You should be self-motivated, excel at multi-tasking, and be able to proactively address emerging needs of the organization. We are looking for someone who wants to promote a fun and team-oriented work environment. Opportunities for advancement include increased responsibility for company proposals, communications, and contracts, and/or increased responsibility in IT management. Technical writing and marketing expertise or an interest in IT would benefit your ability to grow in this role. Your efforts will help to ensure that our company runs efficiently, and our employees have the tools they need to carry out our mission.


This Position requires the ability to be onsite 5 days a week. The team is currently working in a hybrid model (onsite and virtual/work from home)


Job Purpose

As an Administrative Assistant, you will join the administrative team consisting of senior leadership, marketing, finance, and HR. You will provide administrative support for office management, IT/computers, and proposals/contracts.


Duties & Responsibilities

Office Management  

  • Maintaining supply inventories
  • Managing off-site document storage
  • Managing maintenance of Straughan’s vehicles
  • Managing building maintenance activities, repairs, and upgrades
  • Placing food or supply orders
  • Making travel arrangements
  • Coordinating and supporting special event planning, and event registrations
  • Assisting with marketing projects including proposals, staff resumes, contract reviews, and work descriptions
  • Conducting research on the market and industry events

IT Support

  • Coordinating with staff on computer setups and logistics
  • Maintaining inventories
  • Performing phone setups
  • Assisting with special projects. We utilize a vendor to provide all technical IT support and management
  • You will be required to be on-call for urgent IT issues and your working hours may occasionally fall outside of normal business hours to accommodate those needs


Qualifications

Education

High school diploma

Experience

  • A minimum of 3 years of administrative experience
  • A minimum of 3 years of experience in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Strong organizational skills and detail-oriented
  • Excellent time-management skills
  • Outstanding communication and interpersonal abilities
  • Valid driver’s license



Desired Qualifications

  • Associate’s or bachelor’s degree
  • Demonstrated technical writing skills


Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position as required by applicable law.

  • Prolonged periods sitting at a desk and working on a computer
  • Must be able to lift and /or carry up to 25 pounds at a time.


As a condition of employment, Straughan employees will be required to be fully vaccinated against COVID-19 except those for whom are legally entitled to an accommodation. Proof of vaccination will need to be submitted as part of the interview/hiring process.

Thank You

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  • Location
    Columbia, Maryland
  • Employment Type
    Full Time